Trafikverket is an authority and by law must endeavour to procure goods, services and contracts in competition.
We have to follow the Public Procurement Act (LOU) and the Act on Procurement in the Water, Energy, Transport and Postal Services Sectors (LUF). These acts are based on EU Procurement Directives. A number of fundamental EU principles therefore have to be observed when carrying out every public procurement in the EU. It means that we have to treat all suppliers in a similar and non-discriminatory way. We also have to carry out our procurements in an open way.
A need for a good, service or contract arises within Trafikverket. This need is defined in enquiry documentation.
Production of enquiry documentation
Enquiry documentation is the collective documentation that describes what is to be procured, what requirements are placed on the tenderer and the subject of the procurement, as well as how the tenders will be evaluated.
The enquiry documentation consists of several documents, e.g. procurement regulations, administrative regulations, technical specifications of requirements, a contract proposal, appendices that may have to be filled in, and standard conditions.
Procurement is advertised in a publicly accessible database and on Trafikverket's website. Procurements that have a low value, known as direct procurements, do not have to be advertised. A prequalification system is used for procurements over the threshold values and procurements in accordance with LUF; in these instances, the procurements do not have to be advertised either.
The supplier sends in their tender. It is important for the tender to arrive at the right time in order to be valid.
Qualification and tender analysis
Tenders are evaluated in accordance with the evaluation criteria set out in the enquiry documentation.
Notification is sent to all tenderers setting out which supplier(s) has (have) been awarded the contract. The contract can be signed at the earliest ten days after the award notification has been sent.
Signing the contract
The contract is signed with the winning supplier(s).
The contract is continually followed up during the term of the contract.